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Are You Compliant with the OSHA Electronic Reporting Rule?

Posted by Chas Lowe on Nov 13, 2019 1:00:29 PM

Do You Need to Be?

Hand Injury

Occupational Safety and Health Administration (OSHA) issued a ruling that required certain establishments to begin reporting their injury and illness records electronically in 2016. However, the annual reporting requirement didn't take-affect until early 2019.

With the 2019 deadline behind us, OSHA estimates that only half of the organizations that were required to submit their data electronically ended-up doing so. In fact, OSHA released a statement warning companies that failed comply with the new ruling that they'd not only be subject to a hefty non-compliance fine, but that they've dramatically increased their chance of being subject to a comprehensive facility inspection, along with a Site Specific Targeting (SST) audit.

Who's subject to the new reporting requirements?

Establishments with 250 or more employees are required to submit their OSHA 300A electronically, while employers with 20 to 249 employees are only required to submit the information if they are deemed to be in a "high risk industry." Employers with fewer than 20 employees are still required to keep OSHA injury and illness records; however, they do not have to submit this information electronically.

An establishment is considered a single physical location where business/industrial operations are performed (a firm may be comprised of one or more establishments). To determine if you are subject to the new reporting requirements, you need to determine what your peak employment was during the last calendar year—including full-time, part-time, seasonal, and temporary workers.

Why is OSHA collecting the data electronically and how will it be used?

OSHA publishes the electronic data it collects from employers on a website for the general public to see. It is meant to be used to learn about the safety and health hazards associated with working for and with certain employers.

The data is also used to calculate injury and illness incidence rates (i.e. DART rates). Those establishments with higher than industry average injury rates will be the focus of OSHA's enforcement resources in order to help ensure that all health and safety rules are being followed.

How can I ensure my organization's compliance with the OSHA's new rule?

Manufacturing Works is excited to offer all of our members complementary access to a secure, web-based application that enables you to fill out one simple form which will automatically populate OSHA's recordkeeping forms (300, 300A, 301 and your State's First Report of Injury).

In addition to generating required forms, OSHA Logs also allows you to upload documentation directly to OSHA in a secure and compliant format. The program takes the guesswork out of the recordkeeping requirements and reduces the likelihood of your organization being audited by OSHA.

Give Rick Dawson, Membership Development Manager, a call today at 216.920.1960 if you're interested in signing-up, or if you have any questions related to OSHA's recordkeeping requirements!

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Topics: Safety, Occupational Safety Rules, OSHA, Plant Safety, Zito Insurance, OSHA Reporting, OSHA Logs

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